Privacy Policy


We take seriously the trust you have placed in us to handle the kita application process on your behalf. We understand that our service requires that you share intimate details about your family with us. We absolutely only use the information you provide to us for kita applications. We never sell your data. Please feel free to reach out by email with any questions or concerns.

In the interest of transparency, here is our process. 

1) You email us or contact us via the website form (if so, your email and name are stored in the Wix dashboard).
2) We respond by email and request that you complete a Google form.

3) This information lands on a spreadsheet in Google Sheets which we use to create an application template for your child using Microsoft Word, Canva, and Adobe.

4) We email kitas via a Gmail email or mail merge add-on (YAMM) and submit applications through forms on kita websites. Sometimes kitas request that we create PDFs using their own documents.

This privacy policy will explain how Kita Applications uses the personal data we collect when you use our website.

Topics:

  • What data do we collect?

  • How do we collect your data?

  • How will we use your data?

  • How do we store your data?

  • Marketing

  • What are your data protection rights?

  • What are cookies?

  • How do we use cookies?

  • What types of cookies do we use?

  • How to manage your cookies

  • Privacy policies of other websites

  • Changes to our privacy policy

  • How to contact us

  • How to contact the appropriate authorities

 

What data do we collect?

Kita Applications collects the following data:

  • Personal identification information (Name, email address, phone number, etc.)

 

How do we collect your data?

You directly provide Kita Applications with most of the data we collect. We collect data and process data when you:

  • Use the contact form on our website.

  • Voluntarily complete the questionnaire on our Next Steps page, respond to a customer survey or provide feedback on any of our message boards or via email.

  • Use or view our website via your browser’s cookies.

How will we use your data?

Kita Applications collects your data so that we can:

  • Create a kita application package.

  • Email kitas on your behalf.

  • Email you regarding your applications.

  • Submit forms on kita websites.

  • Complete paperwork required by kitas in the application process.

 

Kita Applications never sells your data.

 

How do we store your data?

Kita Applications stores your data in Google Drive associated with amy@kitaapplications.com and/or on a password protected computer (i.e. PDFs, Kita-Gutschein, etc).

Kita Applications will keep your form submission and generated documents for up to one year. Once this time period has expired, we will delete your data by deleted it from our computer and/or Google Drive.

Marketing

Kita Applications would like to send you information about services of ours that we think you might like. For example, see our add-on services.

You have the right at any time to stop Kita Applications from contacting you for marketing purposes.

If you no longer wish to be contacted for marketing purposes, please block amy@kitaapplications.com or let us know by email.

 

What are your data protection rights?

Kita Applications would like to make sure you are fully aware of your data protection rights. Every user is entitled to the following:

The right to access – You have the right to request Kita Applications for copies of your personal data. We may charge you a small fee for this service.

The right to rectification – You have the right to request that Kita Applications correct any information you believe is inaccurate. You also have the right to request Kita Applications to complete the information you believe is incomplete.

The right to erasure – You have the right to request that Kita Applications erase your personal data, under certain conditions.

The right to restrict processing – You have the right to request that Kita Applications restrict the processing of your personal data, under certain conditions.

The right to object to processing – You have the right to object to Kita Applications’ processing of your personal data, under certain conditions.

The right to data portability – You have the right to request that Kita Applications transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our email: amy@kitaapplications.com.

Cookies

Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. When you visit our websites, we may collect information from you automatically through cookies or similar technology

For further information, visit allaboutcookies.org.

How do we use cookies?

Kita Applications uses cookies in a range of ways to improve your experience on our website, including:

  • Understanding how you use our website

What types of cookies do we use?

There are a number of different types of cookies, however, our website uses:

  • Functionality – Kita Applications uses these cookies so that we recognize you on our website and remember your previously selected preferences. These could include what language you prefer and location you are in. A mix of first-party and third-party cookies are used.

  • Advertising – Kita Applications uses these cookies to collect information about your visit to our website, the content you viewed, the links you followed and information about your browser, device, and your IP address. Kita Applications sometimes shares some limited aspects of this data with third parties for advertising purposes. We may also share online data collected through cookies with our advertising partners. This means that when you visit another website, you may be shown advertising based on your browsing patterns on our website.

How to manage cookies

You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.

Privacy policies of other websites

The Kita Applications website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.

 

Changes to our privacy policy

Kita Applications keeps its privacy policy under regular review and places any updates on this web page. 

How to contact us

If you have any questions about Kita Applications’ privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.

Email us at: amy@kitaapplications.com

How to contact the appropriate authority

Should you wish to report a complaint or if you feel that Kita Applications has not addressed your concern in a satisfactory manner, you may contact the Information Commissioner’s Office.

poststelle@bfdi.bund.de

Created with the help of GDPR.eu

Last updated: November 24, 2020